{"id":13038,"date":"2026-04-07T07:35:24","date_gmt":"2026-04-07T07:35:24","guid":{"rendered":"https:\/\/visualtourbuilder.com\/?post_type=ht_kb&#038;p=13038"},"modified":"2026-04-07T10:33:38","modified_gmt":"2026-04-07T10:33:38","slug":"how-to-use-traveldocs-add-on","status":"publish","type":"ht_kb","link":"https:\/\/visualtourbuilder.com\/eng\/knowledge-base\/how-to-use-traveldocs-add-on\/","title":{"rendered":"How to use TravelDocs (Add on)"},"content":{"rendered":"<p>The <strong>TravelDocs<\/strong> allows you to convert a travel proposal into a complete <strong>set of travel documents<\/strong> once a trip is booked. This feature is offered as a paid add on. If it is not enabled for your account, the TravelDocs options will not be visible in your VTB.<\/p>\n<p><strong>What type of documents?<br \/>\n<\/strong>&#8211; <strong>Digital<\/strong> TravelDocs overview (no sensitive data)<br \/>\n&#8211; <strong>PDF<\/strong> Vouchers<br \/>\n&#8211; <strong>PDF<\/strong> At Home Information<br \/>\n&#8211; <strong>PDF<\/strong> TravelDocs Overview<\/p>\n<p><strong>Dashboard<\/strong><\/p>\n<ul>\n<li>When a traveler has booked, you convert your Travel Proposal into a <strong>TravelDocs version<\/strong>. Simply set the VTB status to <strong>booked<\/strong>.<br \/>\n<img decoding=\"async\" class=\"alignnone wp-image-13040\" src=\"https:\/\/visualtourbuilder.com\/wp-content\/uploads\/2026\/04\/Scherm_afbeelding-2026-04-06-om-13.09.17-1.png\" alt=\"\" width=\"140\" height=\"122\" srcset=\"https:\/\/visualtourbuilder.com\/wp-content\/uploads\/2026\/04\/Scherm_afbeelding-2026-04-06-om-13.09.17-1.png 274w, https:\/\/visualtourbuilder.com\/wp-content\/uploads\/2026\/04\/Scherm_afbeelding-2026-04-06-om-13.09.17-1-50x44.png 50w, https:\/\/visualtourbuilder.com\/wp-content\/uploads\/2026\/04\/Scherm_afbeelding-2026-04-06-om-13.09.17-1-14x12.png 14w\" sizes=\"(max-width: 140px) 100vw, 140px\" \/><\/li>\n<li>As soon as you change the VTB status to booked, the proposal is treated as TravelDocs instead of a travel proposal. A<strong> TravelDocs icon<\/strong> will appear, indicating that the TravelDocs functionally is active.<\/li>\n<\/ul>\n<p><strong>Step 1<br \/>\nNo action<\/strong> needed for TravelDocs<\/p>\n<p><strong>Step 2<\/strong><br \/>\n<span style=\"font-size: 16px;\">You can adjust and enhance the content that will appear in the TravelDocs. You are free to decide which elements and details you want to adjust in this step.<\/span><\/p>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone wp-image-13041\" src=\"https:\/\/visualtourbuilder.com\/wp-content\/uploads\/2026\/04\/Scherm_afbeelding-2026-04-06-om-13.15.47.png\" alt=\"\" width=\"506\" height=\"209\" srcset=\"https:\/\/visualtourbuilder.com\/wp-content\/uploads\/2026\/04\/Scherm_afbeelding-2026-04-06-om-13.15.47.png 591w, https:\/\/visualtourbuilder.com\/wp-content\/uploads\/2026\/04\/Scherm_afbeelding-2026-04-06-om-13.15.47-300x124.png 300w, https:\/\/visualtourbuilder.com\/wp-content\/uploads\/2026\/04\/Scherm_afbeelding-2026-04-06-om-13.15.47-50x21.png 50w, https:\/\/visualtourbuilder.com\/wp-content\/uploads\/2026\/04\/Scherm_afbeelding-2026-04-06-om-13.15.47-18x7.png 18w\" sizes=\"(max-width: 506px) 100vw, 506px\" \/><\/p>\n<ul>\n<li><strong>Included<\/strong> elements <strong>will appear<\/strong> in TravelDocs<\/li>\n<li><strong>Optional<\/strong> elements will <strong>NOT appear<\/strong> in TravelDocs<\/li>\n<\/ul>\n<p>Each element will show a <strong>TravelDoc icon<\/strong> if it is included or a <strong>note indicating<\/strong> it is <strong>excluded<\/strong> from TravelDocs.<\/p>\n<p><strong>Example: shown in TravelDocs<br \/>\n<\/strong><br \/>\n<img decoding=\"async\" class=\"alignnone wp-image-13043\" src=\"https:\/\/visualtourbuilder.com\/wp-content\/uploads\/2026\/04\/Scherm_afbeelding-2026-04-06-om-13.21.46.png\" alt=\"\" width=\"484\" height=\"173\" srcset=\"https:\/\/visualtourbuilder.com\/wp-content\/uploads\/2026\/04\/Scherm_afbeelding-2026-04-06-om-13.21.46.png 912w, https:\/\/visualtourbuilder.com\/wp-content\/uploads\/2026\/04\/Scherm_afbeelding-2026-04-06-om-13.21.46-300x107.png 300w, https:\/\/visualtourbuilder.com\/wp-content\/uploads\/2026\/04\/Scherm_afbeelding-2026-04-06-om-13.21.46-768x275.png 768w, https:\/\/visualtourbuilder.com\/wp-content\/uploads\/2026\/04\/Scherm_afbeelding-2026-04-06-om-13.21.46-50x18.png 50w, https:\/\/visualtourbuilder.com\/wp-content\/uploads\/2026\/04\/Scherm_afbeelding-2026-04-06-om-13.21.46-18x6.png 18w\" sizes=\"(max-width: 484px) 100vw, 484px\" \/><\/p>\n<p>If shown you can add details like address, reference, contact info and practical info.<br \/>\n<strong>Note:\u00a0<\/strong>choose whether to include the element in the <strong>voucher document<\/strong>.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-13046\" src=\"https:\/\/visualtourbuilder.com\/wp-content\/uploads\/2026\/04\/Scherm_afbeelding-2026-04-06-om-13.19.01-1.png\" alt=\"\" width=\"468\" height=\"431\" srcset=\"https:\/\/visualtourbuilder.com\/wp-content\/uploads\/2026\/04\/Scherm_afbeelding-2026-04-06-om-13.19.01-1.png 696w, https:\/\/visualtourbuilder.com\/wp-content\/uploads\/2026\/04\/Scherm_afbeelding-2026-04-06-om-13.19.01-1-300x276.png 300w, https:\/\/visualtourbuilder.com\/wp-content\/uploads\/2026\/04\/Scherm_afbeelding-2026-04-06-om-13.19.01-1-50x46.png 50w, https:\/\/visualtourbuilder.com\/wp-content\/uploads\/2026\/04\/Scherm_afbeelding-2026-04-06-om-13.19.01-1-13x12.png 13w\" sizes=\"(max-width: 468px) 100vw, 468px\" \/><\/p>\n<p><strong>Example: not shown in TravelDocs<br \/>\n<\/strong><br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-13042\" src=\"https:\/\/visualtourbuilder.com\/wp-content\/uploads\/2026\/04\/Scherm_afbeelding-2026-04-06-om-13.19.22.png\" alt=\"\" width=\"484\" height=\"209\" srcset=\"https:\/\/visualtourbuilder.com\/wp-content\/uploads\/2026\/04\/Scherm_afbeelding-2026-04-06-om-13.19.22.png 896w, https:\/\/visualtourbuilder.com\/wp-content\/uploads\/2026\/04\/Scherm_afbeelding-2026-04-06-om-13.19.22-300x130.png 300w, https:\/\/visualtourbuilder.com\/wp-content\/uploads\/2026\/04\/Scherm_afbeelding-2026-04-06-om-13.19.22-768x332.png 768w, https:\/\/visualtourbuilder.com\/wp-content\/uploads\/2026\/04\/Scherm_afbeelding-2026-04-06-om-13.19.22-50x22.png 50w, https:\/\/visualtourbuilder.com\/wp-content\/uploads\/2026\/04\/Scherm_afbeelding-2026-04-06-om-13.19.22-18x8.png 18w\" sizes=\"(max-width: 484px) 100vw, 484px\" \/><\/p>\n<p><strong>Step 3<\/strong><br \/>\nPricing information is <strong>not shown<\/strong> in TravelDocs. No action is needed in this step.<\/p>\n<p><strong>Step 4<br \/>\n<\/strong>In the final step you adjust where desired and <strong>publish<\/strong> or <strong>download<\/strong>.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-13047\" src=\"https:\/\/visualtourbuilder.com\/wp-content\/uploads\/2026\/04\/Scherm_afbeelding-2026-04-06-om-14.22.43.png\" alt=\"\" width=\"475\" height=\"187\" srcset=\"https:\/\/visualtourbuilder.com\/wp-content\/uploads\/2026\/04\/Scherm_afbeelding-2026-04-06-om-14.22.43.png 488w, https:\/\/visualtourbuilder.com\/wp-content\/uploads\/2026\/04\/Scherm_afbeelding-2026-04-06-om-14.22.43-300x118.png 300w, https:\/\/visualtourbuilder.com\/wp-content\/uploads\/2026\/04\/Scherm_afbeelding-2026-04-06-om-14.22.43-50x20.png 50w, https:\/\/visualtourbuilder.com\/wp-content\/uploads\/2026\/04\/Scherm_afbeelding-2026-04-06-om-14.22.43-18x7.png 18w\" sizes=\"(max-width: 475px) 100vw, 475px\" \/><\/p>\n<ul>\n<li>Edit the <strong>intro<\/strong>, <strong>outro<\/strong>, and optionally the &#8220;extra text&#8221;. By using &#8220;<strong>My Texts<\/strong>&#8220;, you can quickly select previously saved content.<\/li>\n<li>Preview your work, then choose to publish or download.<img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-13048\" src=\"https:\/\/visualtourbuilder.com\/wp-content\/uploads\/2026\/04\/Scherm_afbeelding-2026-04-06-om-14.23.03.png\" alt=\"\" width=\"432\" height=\"231\" srcset=\"https:\/\/visualtourbuilder.com\/wp-content\/uploads\/2026\/04\/Scherm_afbeelding-2026-04-06-om-14.23.03.png 725w, https:\/\/visualtourbuilder.com\/wp-content\/uploads\/2026\/04\/Scherm_afbeelding-2026-04-06-om-14.23.03-300x160.png 300w, https:\/\/visualtourbuilder.com\/wp-content\/uploads\/2026\/04\/Scherm_afbeelding-2026-04-06-om-14.23.03-50x27.png 50w, https:\/\/visualtourbuilder.com\/wp-content\/uploads\/2026\/04\/Scherm_afbeelding-2026-04-06-om-14.23.03-18x10.png 18w\" sizes=\"(max-width: 432px) 100vw, 432px\" \/><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<ul>\n<li>The <strong>Digital Travel Proposal<\/strong>, <strong>PDF Travel Proposal<\/strong>, and <strong>Digital TravelDocs overview<\/strong> (no sensitive data) can be publised as usual.<br \/>\n<strong>Note:\u00a0<\/strong>The <strong>Digital TravelDocs overview<\/strong> (no sensitive data) only includes the &#8220;Practical info&#8221; from the TravelDocs fields, due to privacy regulations.<\/li>\n<li>The <strong>Three TravelDocs PDF variants<\/strong> can only be downloaded, saved locally, and shared manually with the traveler. This is due the privacy regulations. These files will not appear in the &#8220;Published outputs&#8221; overview after downloading.<br \/>\n<strong>Note:\u00a0<\/strong>to download these files, make sure your <strong>popup blocker is disabled<\/strong> for the VTB.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>","protected":false},"excerpt":{"rendered":"<p>The TravelDocs allows you to convert a travel proposal into a complete set of travel documents once a trip is booked. This feature is offered as a paid add on. If it is not enabled for your account, the TravelDocs options will not be visible in your VTB. What type of documents? &#8211; Digital TravelDocs &hellip;<\/p>\n<p class=\"read-more\"> <a class=\"\" href=\"https:\/\/visualtourbuilder.com\/eng\/knowledge-base\/how-to-use-traveldocs-add-on\/\"> <span class=\"screen-reader-text\">How to use TravelDocs (Add on)<\/span> Read More &raquo;<\/a><\/p>","protected":false},"author":449,"comment_status":"open","ping_status":"closed","template":"","format":"standard","meta":{"site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","theme-transparent-header-meta":"default","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"set","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-gradient":""}},"footnotes":""},"ht-kb-category":[48,51],"ht-kb-tag":[107,201,403,402,401],"class_list":["post-13038","ht_kb","type-ht_kb","status-publish","format-standard","hentry","ht_kb_category-outputs","ht_kb_category-partners-integrations","ht_kb_tag-output","ht_kb_tag-pdf","ht_kb_tag-travel-info","ht_kb_tag-traveldoc","ht_kb_tag-traveldocs"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.1.1 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to use TravelDocs (Add on) - Visual Tour Builder<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/visualtourbuilder.com\/eng\/knowledge-base\/how-to-use-traveldocs-add-on\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to use TravelDocs (Add on) - Visual Tour Builder\" \/>\n<meta property=\"og:description\" content=\"The TravelDocs allows you to convert a travel proposal into a complete set of travel documents once a trip is booked. This feature is offered as a paid add on. If it is not enabled for your account, the TravelDocs options will not be visible in your VTB. 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